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AN ORDINANCE DESIGNATING WAGES AND SALARIES AND OTHER EMPLOYMENT BENEFITS AND ESTABLISHING PERSONNEL POLICIES FOR THE APPOINTED OFFICIALS AND EMPLOYEES OF THE VILLAGE OF SEBRING OHIO; REPEALING INCONSISTENT ORDINANCES WHEREAS, this Council is of the opinion that certain increases and other modifications should be made in the wages, salaries, and benefits of the various appointed officials and employees of the Village as the same have previously been designated and set by enactment of a series of Ordinances including but not limited to Ordinance 1153-77, Ordinance 1548-94, Ordinance 1679-00, Ordinance 83-02s, and amended by Ordinance 1687-00, Ordinance 1690-00, Ordinance 1717-01, Ordinance 05-04, Ordinance 20-04, Ordinance 28-04, Ordinance29-04, Ordinance 14-06, Ordinance 26-06, Ordinance 41-06 and Ordinance 03-07 by this Council; and WHEREAS, this Council is also of the opinion that certain modifications ought to be made in enacted wages, salaries, fringe benefits and personnel policies for the various appointed officials and employees of the Village of Sebring as the same have previously been established and enacted by this Council; and WHEREAS, this Council deems it in the best interest of the Village and its appointed officials and employees to adopt a comprehensive wage, salary, fringe benefit and personnel policy to take effect on June 1, 2007 and continue thereafter until otherwise modified, altered, amended or changed by this Council. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF SEBRING, MAHONING COUNTY, OHIO: SECTION 1: Wages and Salaries That the wages and salaries of the various employees and appointed officials of the Village of Sebring be and the same are hereby set and designated as follows, to wit: POSITION CURRENT SALARY COMMENCING 06-01-07 Administrative Assistant $ 13.48 hr. $ 13.88 hr. Sergeant, Division Police $ 16.18 hr. $ 16.67 hr. Police Officer $ 13.89 hr. $ 14.31 hr. Police Telecommunication Police Telecommunicator $ 10.88 hr. $ 11.21 hr. Police Telecommunicator (P/T) $ 10.00 hr. $ 10.00 hr. Public Service – Deputy Director $ 40,800.00 yr. $ 42,025.00 yr. Public Services Utility Supervisor $ 14.71 hr. $ 15.15 hr. Public Services Operator $ 13.89 hr. $ 14.31 hr. Public Services Laborer (part-time) $ 7.00 hr. $ 7.00 hr. Water Treatment Plant-Supt. $ 40,800.00 yr. $ 42,025.00 yr. Water Treatment Plant-Oper. $ 13.89 hr. $ 14.31 hr. Wastewater Treatment Plant-Supt. $ 40,800.00 yr. $ 42,025.00 yr. Wastewater Treatment Plant-Oper. $ 13.89 hr. $ 14.31 hr. Recreation Coordinator (part-time) $ 12.00 hr. $ 12.00 hr. Park/Recreation Supervisor $ 7.00 hr. $ 7.00 hr. Concession Stand Assistant $ 7.00 hr. $ 7.00 hr. Water Safety Instructor $ 7.00 hr. $ 7.00 hr. Caretaker Park/Recreation $ 7.00 hr. $ 7.00 hr. Civic Center Assistant $ 7.00 hr. $ 7.00 hr. Chief, Division of Fire $ 6,120.00 yr. $ 6,300.00 yr. Volunteer Fireman $ 10.00 hr. $ 10.00 hr. The Village Manger may, at his sole discretion, place newly hired employees at a rate of pay less than the above rates for training and probationary evaluation purpose. SECTION 2: Shift Differential Any employee regularly scheduled to work the "second shift" as defined by the Department Head and Village Manager shall be paid in addition to his/her regular hourly rate the sum of ten cents ($.10) per hour as a shift premium. Any employee regularly scheduled to work the "midnight shift" as defined by the Department Head and Village Manager shall be paid in addition to his/her regular hourly rate the sum of fifteen cents ($.15) per hour as a shift premium. SECTION 3: Effective Date That this Ordinance be and is hereby made effective as of 12:01 A.M. June 1, 2007 and the same shall remain in effect unless and until modified by subsequent Ordinance. SECTION 4: Work Schedule/Overtime Pay That all salaries and wages herein established shall be based upon a forty- (40) hour workweek. Any overtime authorized by the Department Heads shall be paid at the rate of one and one-half (1 1/2) times the hourly rate as provided above, with the exception of salaried employees, who are hereby declared to be ineligible for overtime compensation. The overtime rate in compensation shall be paid for all hours in excess of eight (8) hours in any one-day or any hours over eight (8) consecutive hours and over forty (40) hours in any one week. For the purpose of calculating overtime compensation, a "day" is defined as the twenty-four (24) hour period commencing at twelve o'clock (12:00) A.M. (Midnight) and terminating at eleven fifty-nine o'clock (11:59) P.M.; and a "week" is defined as the seven (7) day period commencing at twelve o'clock (12:00) A.M. (Midnight) on Sunday and terminating at eleven fifty-nine o'clock (11:59) P.M. on Saturday, unless otherwise provided by statute or Ordinance, work schedule of employees shall be determined by various Department Heads. The forty (40) hour workweek shall consist of hours actually worked, as well as holidays, vacation days and sick days, which may have been taken during the week. SECTION 5: Pay Periods That all wages and salaries shall be paid in bi-weekly installments, except for compensation of Volunteer Firemen which shall be paid on the last payroll of each calendar quarter for work performed during that quarter. Payday shall be designated as Thursday. SECTION 6: Certificates and Licenses That in addition to the compensation provided in Section 1 foregoing, eachemployee shall receive an additional 2% of the base wage rate for each licensure, other than Commercial Driver's License (CDL), issued to said employee by the State of Ohio, not to exceed three such licensures ,that relates to the employee’s job assignment. In addition, each employee that holds a Certificate from the State of Ohio shall receive an additional 1% of the base wage rate for each said Certificate. This additional licensure / certificate pay shall be paid to qualifying employees who possess appropriate licensure/ certificate during the calendar year 2006 and each year following. The additional licensure/ certificate pay for 2006 may be paid to qualifying employees within thirty (30) days of the adoption of this Ordinance. For calendar years 2007 and each year following, said compensation shall be paid with the second pay period in November of each year. That in addition to the compensation provided in Section 1 foregoing, each full time or part time member of the Division of Police holding a Basic and/or Senior Operators’ Certificate to verify blood alcohol content (BAC,ADAP),Radar Certificate, Criminal History (CCH) Certified, Notary Public, or Annual In-service Training Certificate from the State of Ohio on January 1 of each calendar year shall be paid 1% per annum; and each member of the Division of Police holding an approved Instructor Certificate from the State of Ohio, other than the Ohio Peace Officer's Basic Qualification Certificate from the State of Ohio shall be paid a sum of 2% per annum for each certificate held on January 1 of each calendar year; and full time employees obtaining Instructor certification during the calendar year shall be paid a sum equivalent to 2 % per annum for each certificate. All Payments for certificates shall be paid in separate pay check with the second pay period of November in each year. SECTION 7: Longevity Pay Any employee who has fully met the following requirements shall be granted an additional lump sum annual longevity payment to coincide and be distributed with the second pay period of November in each calendar year provided that the employee has met all of the requirements by the November 1 of the calendar year for which the longevity annual payment shall be made. Period of Service Full Time Employees Part Time Employees 0-5 years $100.00 $ 50.00 SECTION 8: Training Any employee who attends any training session, school or seminar which has previously been approved by the Village Manager during regularly scheduled work hours, shall be compensated for such time spent in such attendance, including travel time to and from said training session, schools or seminar up to but not more than eight (8) hours straight time in any one (1) day. This provision or any other provision or provisions of this Ordinance shall not be construed, either individually or jointly so as to provide multiple compensation for any time spent in training session, schools or seminars under this Section. Said employees may receive in addition to any compensation as provided hereunder, reimbursements for mileage tuition and meals under the usual conditions applicable to all employees. All accommodations must be approved by the Department Head and Village Manager prior to the actual session. That in addition to the compensation provided in Section 1 foregoing for the time spent in actual fire-fighting, each member of the Volunteer Fire Department attending the a regularly scheduled work night or training session shall receive two (2) hours additional compensation at the same hourly rate for each such work night or training session attended. SECTION 9: Mileage That any employee who uses his/her private vehicle for the City purposes with authorization from his/her supervisor shall be eligible to receive a mileage reimbursement equal to the rate established by the U.S. Internal Revenue Service. SECTION 10: Health Coverage That the Village of Sebring will pay on a monthly basis Ninety Percent (90%) of the full premium for hospitalization and major medical coverage for all full time employees in accordance with the Village’s master insurance carrier plan now in effect or hereafter modified, altered or changed; the employees shall pay Ten Percent (10%) of the cost for the hospitalization, medical and major medical insurance from the employee’s pay every two weeks; no deduction will be made from a third payroll if three payroll fall within a one month period. That those employees who obtain alternative hospitalization, medical and major medical insurance shall receive One Thousand Two Hundred Dollars ($1,200.00) annually paid in equal monthly increments from the Village of Sebring as an incentive to obtain such alternative insurance. Those employees who elect to take the incentive must provide proof of alternative insurance coverage. That each full time employee of the Village shall be entitled to be reimbursed for actual eye and/or dental care expenses for the employee and his/her family unit as the same is defined for purposes of the Village’s Medical Insurance Plan up to a maximum amount of Four Hundred and no/100 Dollars ($400.00) during each calendar year. Any unused portion may be accumulated up to ($600.00). SECTION 11: Uniforms That an annual credit in the amount of Five Hundred and no/100 Dollars ($500.00) be established for the Chief, Sergeant and full-time Police Officers of the Division of Police for the purpose of providing new or replacement uniforms. That an annual credit in the amount of Three Hundred and no/100 Dollars ($300.00) be established for each full time Telecommunicator that is a sworn member of the Division of Police, for the purpose of providing new or replacement uniforms. That an annual credit in the amount of One Hundred Fifty and no/100 Dollars ($150.00) be established for part time Police Officer and Telecommunicators that have more then two (2) years of service with the Village in their most recent hiring for the purpose of providing new or replacement uniforms; and an annual credit in the amount of Two Hundred and Fifty and no/100 Dollars ($250.00) be established for part time Police Officers and Telecommunicators that have more then four (4) years of service with the Village in their most recent hiring for the purpose of providing new or replacement uniforms. The uniform credit established by this Section may either be paid directly to the employee in one (1) or more installments, upon the approval of the Village Manager and proper proof of purchase; or applies to uniform purchases made by or through the Village according to a standard procedure and policy to be established by the Village Manager. That the Village will provide, and the employees normally assigned to the Wastewater Treatment Plant, Service Department, Water Treatment Plant will wear uniforms as approved by the Village Manager. SECTION 12: Fringe Benefits Waiting Period After conclusion of the waiting period, employees will be added to the Village’s hospitalization at the next monthly billing. Employees shall be entitled to other fringe benefits provided hereunder or under any other Ordinance after each such employee has served at least sixty (60) consecutive calendar days as a full time Village employee in his/her most recent hiring. SECTION 13: Work Schedules That Department Heads are hereby directed to so determine the work schedules of their subordinate employees, subject to the approval of the Village Manager. SECTION 14: Call Back Pay Any employee called to report for work without advance notice shall receive a minimum SECTION 15: Holidays That the following days are hereby declared to be paid holidays for full time employees of the Village of Sebring, Ohio: NEW YEAR’S DAY LABOR DAY In the event that any of the foregoing holidays fall on a weekend, the same shall be observed on either the Friday immediately preceding or the Monday immediately succeeding said holiday, at the discretion of the Village Manager. In addition to the foregoing specified paid holidays, each full time employee of the Village who is in the service of the Village on January 1st of each calendar year, shall be entitled to three (3) paid personal holidays during said calendar year, which personal holiday must be scheduled in advance and which personal holiday must be scheduled prior to November 30th of the calendar year. A personal holiday not taken by December 31st of the calendar year will be forfeited; and will be neither carried over into the subsequent year nor paid or compensated in lieu, thereof. All full time employees who work their scheduled day that falls on a declared holiday shall be paid at the rate of one and one-half (1 and ½) times his or her hourly rate for the hours actually worked. All full time employees will receive eight (8) hours holiday pay at their rate of pay for each declared holiday that falls within that pay period. If the declared holiday falls on a full time employee's scheduled day off or the full time employee's request to be off is approved by a Department Head or the full time employee is off sick, the employee will receive eight (8) hours holiday pay only. If a full time employee works or is ordered to work a declared holiday on his/her scheduled day off that employee will only receive the appropriate rate of pay set by the wage ordinance subject to the overtime provisions in section (4) and no other compensation other than the above stated holiday pay. (For example, an employee ordered in to work, or who voluntarily works, on a non-scheduled day which is a declared holiday will receive eight (8) hours holiday pay and the scheduled rate of pay in the wage ordinance at overtime rate, if applicable) Holidays and Personal Days shall be used in minimum increments of one-half day (4 hours). SECTION 16: Vacation Leave The vacation year shall date from January 1 through December 31 each year. Employees shall take their vacation for the relevant calendar year prior to December 31st, if practicable. In the event that it is not practical for any employee to take all of his/her vacation by that date, then any such employee shall be paid for any unused vacation time at his/her straight hourly rate; and there will be no carryover of unused vacation into the next calendar year. Such payment in lieu of time off shall be calculated and paid by separate check in the last pay period of January of the following calendar year, subject to the approval of the Village Manager. Employed (1) through (5) years ……………………………………..80 work day hours Vacation shall be used in minimum increments of one-half day (4 hours). New employees will, on the January 1st following their hire date, receive a pro-rated benefit for their first period of service for use during the following vacation/calendar year. On January 1st of succeeding years newly hired employees shall receive their appropriate earned annual allocation of vacation leave based on service tenure along with other employees. SECTION 17: Sick Leave
contained in Ordinance No. 1672-00 passed by this Council on May 22, 2000
fourth (1.25) days per month credited to their unlimited sick leave account. Sick leave may be used in increments of one (1) hour for illness, medical, dental, or similar professional appointments or health needs.
SECTION 18: Bereavement Leave Each full time employee of the Village shall be eligible for up to three (3) calendar days additional paid personal leave at the discretion of the Village Manager in the event of the death of an immediate family member. Members of the immediate family shall include mother, father, sister, brother, spouse, employee’s children, mother-in-law, father-in-law, brother-in-law, sister-in-law, grandparents or grandchildren. This Bereavement Leave is in addition to any benefits applicable through the Family Medical Leave Policy established by the Village. SECTION 19: Jury Duty That in their representative capacity, each full time employee of the Village summoned to appear for the Federal or State jury duty shall continue to receive his/her respective wages and salaries from the Village until discharged by the Court. Any full time employee who is paid any per diem fee for an appearance for jury duty shall turn over the fee to the Village and will not be given credit against his/her wages and salaries. SECTION 20: Repeal of Prior Related Ordinances That all Ordinances setting salaries and wages and benefits of employees or officials listed in Section 1 hereof and previously adopted by this Council shall be and are hereby repealed by the passage of this Ordinance. SECTION 21: Conformity with the Ohio Revised Code and Municipal Charter That it is found and determined that all formal actions of this Council relating to the passage of this Ordinance were adopted in open meetings of this Council; and that all deliberations of this Council and of any of its committees which resulted in such formal action were made in compliance with all legal requirements, including those of Section 121.22 of the Ohio Revised Code, all pursuant to Section 3.11 of the Charter of the Village of Sebring.
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